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Event Rentals in Fort Collins, CO

Find event rental companies serving Fort Collins and Northern Colorado. Compare local options for tents, tables and chairs, wedding rentals, inflatables, restroom trailers, photo booths, staging, AV and more.

Serving Larimer County and nearby communities.

Most Fort Collins events fall into one of three buckets: a drop-in shelter picnic, a reserved shelter or park event, or a larger public event that runs through the City's Special Event Permit and Poudre Fire Authority tent rules.

People walking across the brick plaza of Old Town Square in Fort Collins, with shops, string lights and a fountain

Popular Event Rental Needs in Fort Collins

Common Fort Collins setups and the City rules that come with them.

  • Shelter Parties & Reunions

    Drop-in shelters are first come, first served and capped at 50, while reservable shelters hold between 50 and 200 people. Match table and chair counts to the shelter you booked, and ask the Parks Office how to handle delivery since vehicles cannot drive onto turf.

    Explore Table & Chair Rentals

  • Backyard Weddings & Receptions

    A private wedding on private property that does not close streets or affect traffic does not need a City Special Event Permit, according to the City. A tent over 400 square feet still needs a Poudre Fire Authority permit, so settle the footprint early with your wedding rental provider.

    Explore Wedding Rentals

  • Tents & Canopies

    Poudre Fire Authority requires a permit for tents or air-supported structures over 400 square feet and for any canopy over 700 square feet. Ask your provider for the tent's flame-resistance documentation before you commit to a size.

    Explore Tent Rentals

  • Bounce Houses & Inflatables in Parks

    The City's shelter pages do not allow bounce houses at drop-in shelters, and elsewhere in parks inflatables need a Park Event Permit and a $1 million certificate of liability insurance. Ask your inflatable provider early which insurance paperwork they can supply.

    Explore Inflatable Rentals

  • Festivals & Community Events

    Events with street closures, alcohol or larger crowds fall under the City's Special Event Permit, which requires a site plan, insurance for most large events and a signed reimbursement agreement. Staging, sound and lighting orders should wait until the permit path is confirmed.

    Explore Stage Rentals

  • Food Vendors & Food Trucks

    The City requires each event vendor to hold a Fort Collins sales tax license and a Larimer County Health and Environment temporary event vendor application, and event organizers submit a temporary event coordinator application to the county. Food trucks need an annual Poudre Fire Authority permit, and the City removes non-compliant trucks from events.

    Explore Party Rentals

Browse Event Rentals in Fort Collins

Explore the rental categories most used for Fort Collins weddings, park shelter parties, community events, corporate gatherings and backyard celebrations.

What to Plan for in Fort Collins

City rules and local conditions that most often change a Fort Collins rental plan.

  • Special Event Permits for events on City streets, sidewalks, parks or natural areas, and which route your event falls under
  • Park Event Permits, which the City says must be obtained at least 10 days ahead for amplified sound, inflatables and food trucks
  • Conflicting attendance thresholds on the City's own park pages, so confirm your guest count with the Parks Division
  • Shelter limits: drop-in shelters cap at 50, and reservable shelters hold 50 to 200 people
  • Poudre Fire Authority tent permits for tents over 400 square feet and canopies over 700 square feet
  • No driving or parking on park turf, and unstaked pop-up tents only unless the City approves otherwise
  • Utility locates for staking deeper than 6 inches, arranged two weeks ahead
  • Alcohol, glass and smoking rules at parks and shelters
  • Food vendor requirements: a Fort Collins sales tax license, a Larimer County temporary event application, and an annual PFA permit for food trucks
  • Each provider's delivery area, setup windows, pricing and weather policy, which vary from company to company

Details here summarize the City of Fort Collins' Special Event Permits, Special Event Permit FAQs, Field Reservations and Shelter Rentals, and Parks Rules and Regulations pages. The City's pages give different attendance thresholds for Park Event and Special Event Permits, different counts of reservable shelters, and different lists of parks where alcohol permits are allowed, so confirm current rules with the Fort Collins Parks Division, Special Events office and Poudre Fire Authority.

Sizing a tent around the 400-square-foot line? See what size tent you need and how tent rental pricing works. For wind, weather and altitude, see our Colorado outdoor event tent planning guide, and for bounce houses, the Colorado bounce house and party rental guide.

Event Rentals Near Fort Collins

Planning an Event in Fort Collins?

Fort Collins is one of several close-together Northern Colorado markets, and providers based in nearby Loveland, Windsor or Greeley may also serve Fort Collins addresses. Event Rental Finder helps you compare rental categories and plan the details; service areas, delivery terms and availability are set by each company, so confirm them directly.

The City of Fort Collins requires a Special Event Permit for events on City streets, sidewalks, parks or natural areas, and says private events on private property that do not close streets or affect traffic do not need one. Applications call for a site plan, insurance for most large events, races, alcohol events and events with rides or attractions (including bounce houses), and a signed reimbursement and indemnification agreement. The City says not to advertise an event until its permit is approved. For events inside a park, the City's parks pages describe a separate Park Event Permit, and the City's own pages give different attendance thresholds for when each applies, so call the Parks Division at 970-221-6660 before you set a guest count against a permit.

Park shelters are the usual starting point for a private party. Most shelters are drop-in only, capped at 50 or fewer people, and do not allow bounce houses or food trucks. Some shelters can be reserved from mid-March through the end of October, one group per day, by phone; the Parks Division begins taking reservation requests in January, and the City lists capacities from 50 to 200 people. Alcohol, glass and smoking are not allowed at park shelters. Parking or driving on turf is prohibited, so ask the Parks Office for loading instructions before a tent or table delivery.

For tents, the City points to Poudre Fire Authority: a PFA tent permit is required for tents or air-supported structures over 400 square feet (20 by 20 feet) and for any canopy over 700 square feet. For smaller setups near a park shelter, the City's shelter guidelines allow personal lawn chairs and small pop-up tents that are not staked; staking deeper than 6 inches requires utility line locates arranged two weeks before the event. A Park Event Permit, obtained at least 10 days ahead, is required for amplified sound, inflatables or other apparatuses (with a $1 million certificate of liability insurance), and food trucks.

  • Weddings
  • Parties
  • Corporate events
  • Festivals
  • School events
  • Community gatherings

Fort Collins Event Rental Checklist

Have these details ready before you request quotes from Fort Collins providers:

  • Venue: private property, drop-in shelter, reserved shelter or other public property
  • Peak guest count against the shelter's listed capacity
  • Special Event Permit or Park Event Permit, if needed
  • Tent size (over 400 square feet needs a Poudre Fire Authority permit)
  • Surface and staking plan (no staking deeper than 6 inches without locates)
  • Inflatable insurance paperwork
  • Seating, linens and serving tables
  • Power, lighting and sound
  • Restrooms and accessible units
  • Delivery, setup and pickup windows

Fort Collins Event Rental FAQ

Do I need a permit for a tent in Fort Collins?

Poudre Fire Authority requires a tent permit for tents or air-supported structures over 400 square feet (20 by 20 feet) and for any canopy over 700 square feet. Ask your rental provider who files the application.

Do I need a permit for a party in a Fort Collins park?

Reserving a shelter covers a private party within the shelter's capacity, but the City says a Park Event Permit is required for amplified sound, inflatables and food trucks, obtained at least 10 days ahead. The City's pages give different attendance thresholds, so call the Parks Division at 970-221-6660.

Can I put a bounce house at a Fort Collins park shelter?

Not at drop-in shelters, where the City says bounce houses and food trucks are not allowed. Elsewhere in parks, inflatables need a Park Event Permit and a $1 million certificate of liability insurance.

Can I serve alcohol at a Fort Collins park?

The City says alcohol is not allowed at park shelters or in parks except under a special event liquor permit from the Liquor Licensing Authority, and only 501(c)(3) nonprofits can get one. Check the City's current list of permitted parks before you plan.

Do I need a Special Event Permit for a private party on private property?

The City says private events on private property that do not close streets or affect traffic flow do not need a Special Event Permit. Tent permits and vendor requirements can still apply.

Providers Serving Fort Collins

A sample of providers in our directory with documented coverage of this city. See all of them, plus filter by category and event type, on the full provider directory.

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